To do fancy word processing and desktop publishing easily, useAmi Pro. It’s a word processor that includes lots of tools for desktop publishing. It’s easy, powerful, and pretty.
The original version was called justAmi (which is the French word for "friend"). Then came an improved version, called Ami Professional (or Ami Pro).
Ami and Ami Pro were published bySamna. In 1991, Lotus bought Samna, so Samna become a division of Lotus. Lotus improved Ami Pro further, culminating in Ami Pro 3.1, a nifty program that contains fancy features yet runs okay even if you have just 4M of RAM and just Windows 3.1!
After inventing Ami Pro 3.1, Lotus invented a fancier version, calledWord Pro, and stopped selling Ami Pro 3.1.
Yes, Word Pro can perform fancier tricks than Ami Pro 3.1! But Word Pro is unpopular, since it requires more RAM and runs slower. Its price has therefore been reduced: you can get Word Pro for just $60 from discount dealers (such as USA Flex at 800-723-2261 or 630-582-6206). At such prices, Lotus has been having financial problems and has finally given up trying to survive as an independent company: in 1995, IBM bought Lotus.
This chapter explains how to use Ami Pro version 3.1. (Word Pro is similar.)
Before reading this chapter, learn how to use Windows by reading the Windows chapter. That chapter also explains how to use Windows Write, which is the word processor that comes free with Windows 3.1 (and 3.11). If you have one of those versions of Windows, practice using Windows Write before using Ami Pro.
Copy Ami Pro to the hard disk
Ami Pro comes on floppy disks. To use Ami Pro, you must copy it from those floppy disks to your hard disk. Here’s how.
Turn on the computer without any floppy in drive A. Start Windows (by typing "win" after the C prompt). You’ll see the Program Manager Window.
ChooseRun from the File menu. The computer will say "Command Line".
When you buy Ami Pro version 3.1, you get a big box that contains the main manual, several booklets, and eight 1.44M floppies. (If your computer requires 720K or 5¼-inch floppies instead, get them by phoning Lotus at 800-343-5414. Canadians call 800-Go-Lotus instead.)
Put Disk 1 in drive A. Type "a:install" (and press ENTER).
Type your name, press the TAB key, type the name of your company, and press the ENTER key. (If you don’t have a company, type "Ami Pro Lovers Association".)
Press ENTER five more times. The computer says, "Insert Disk 2". Put Disk 2 in drive A and press ENTER. When the computer tells you, do the same for Disks 3, 4, 5, 6, 7, and 8.
If the computer asks "Modify AUTOEXEC.BAT?", click the "No" button (by using the mouse).
The computer will say, "Install complete". Press ENTER.
Exit from Windows (by choosing "Exit Windows" from the File menu, then clicking "OK"). Turn off the computer, so you can start fresh.
Launch Ami Pro
Here’s how to start using Ami Pro version 3.1.
Turn on the computer without any floppy in drive A. Start Windows (by typing "win" after the C prompt). The computer will say "Program Manager".
Double-click the Lotus Applications icon. Double-click the Ami Pro 3.1 icon.
The screen’s top shows this menu bar:
¦File Edit View Text Style Page Frame Tools Window Help │
Customize Ami Pro
Ami Pro can act in different ways, to meet the needs of different people. When you use Ami Pro, it begins by acting however the previous user told it to. If the previous user was a jerk, Ami Pro will act jerky.
The following procedure makes Ami Pro act as a professional desktop publisher. The first time you use Ami Pro, do this procedure. The next time you use Ami Pro, you can skip the procedure — unless a colleague has used your copy of Ami Pro and given different commands instead.
Here’s the procedure.…
RulerClick "View". You’ll see the View menu. If one of the View menu’s choices is Show Ruler, choose it. That makes the computer put a ruler across the top of the screen. The ruler is numbered in inches: 1", 2", 3", etc.
PreferencesFrom the View menu, choose View Preferences. Make sure the boxes next to "Vertical ruler" and "Display as printed" each contain an X. (To put an X in a box, click the box.)
Make sure box next to "Custom view" contains 91. If it contains a different number, raise or lower that number (by clicking the nearby arrows) until that number becomes 91.
The other boxes don’t matter.
When you’ve finished, click "OK".
Type your document
Start typing your document.
Ami Pro uses the mouse and fundamental keys the same way as Windows Write. For details, read these sections on pages 98-99:
"Use the keyboard"
"Split a paragraph"
To move to different parts of your document, you can use your mouse. To move faster, press thesemovement keys instead:
Keys you pressWhere the pointer will move
right-arrow right to the next character
left-arrow left to the previous character
down-arrow down to the line below
up-arrow up to the line above
END right to the end of the line
HOME left to the beginning of the line
PAGE DOWN down to the next screenful
PAGE UP up to the previous screenful
Ctrl with right-arrow right (to next word or punctuation symbol)
Ctrl with left-arrow left (to beginning of a word or punctuation)
Ctrl with a period right to the next sentence
Ctrl with a comma left to the beginning of a sentence
Ctrl with down-arrow down to the end of a paragraph
Ctrl with up-arrow up to the beginning of a paragraph
Ctrl with PAGE DOWN down to the next page
Ctrl with PAGE UP up to the previous page
Ctrl with END down to the end of the document
Ctrl with HOME up to the beginning of the document
To manipulate your document quickly, use the CONTROL key (which says Ctrl on it).
UnderlineHere’s how to underline a phrase (like this). Press Ctrl with U, then type the phrase, then press Ctrl with U again.
Word underlineHere’s how to underline all of a phrase’s words individually (like this), without underlining the spaces between them. Press Ctrl with W, then type the phrase, then press Ctrl with W again.
BoldHere’s how to make a phrase be bold (like this). Press Ctrl with B, then type the phrase, then press Ctrl with B again.
ItalicsHere’s how to italicize a phrase (like this). Press Ctrl with I, then type the phrase, then press Ctrl with I again.
NormalYou can combine techniques. For example, here’s how to make a phrase be underlined and bold (like this). Press Ctrl with U (to underline), then press Ctrl with B (to make bold), then type the phrase, then press Ctrl with N (to make the computer revert to "normal" printing).
EquidistantHere’s how to make a title be exactly centered ("equidistant"). Press Ctrl with E, then type the title (and press ENTER), then press Ctrl with E again.
JustifyHere’s how to justify several paragraphs, so their right margins are perfectly straight. Press Ctrl with J, then type the paragraphs (pressing ENTER after each paragraph), then press Ctrl with J again.
RightHere’s how to make a short line of text be flush right, so the text is next to the right margin. Press Ctrl with R, then type the short line of text (and press ENTER), then press Ctrl with R again.
DisplayTo see a display of the entire page, press Ctrl with D. The screen will display a mock-up of how the entire page will look: you’ll see the entire page, shrunk to fit on the screen. When you finish admiring that display, press Ctrl with D again.
GoYou can go to page 3 quickly by using this trick: press Ctrl with G, then type the number 3 and press ENTER. (That technique works just if your document contains at least 3 pages.)
FindIf your document contains the word "love", here’s how to make the computer find that word.
Click at the beginning of the document. (To search through just part of your document for "love", click at the beginning of that part.)
Press Ctrl with F. Type "love".
Press ENTER several times. Each time you press ENTER, the computer moves to the next "love" in your document. When the computer can’t find any more "love" in your document, the screen’s bottom left corner briefly displays a message saying how often your document says "love".
The computer ignores capitalization. If you tell it to find "love", it will also find "Love" and "LOVE".
The computer looks for complete words. If you tell it to find "love", it will not find the "love" in "loves" or "glove".
SaveTo save the document (copy it onto the disk), press Ctrl with S. The computer will say "Filename". Invent a short name for your document (no more than 8 letters). Type the name and press ENTER.
That makes the computer copy the document onto the hard disk. For example, if you named the document "jennifer", the computer will put onto the hard disk a file called "JENNIFER.SAM", which means "JENNIFER created by SAMna. (Samna is the division of Lotus that invented Ami Pro.) The file will be in the documents subdirectory (called "DOCS"), which is part of the AMIPRO subdirectory.
Afterwards, if you change your mind and want to do more editing, go ahead! When you finish that extra editing, save it by pressing Ctrl with S again.
ZapIf you make a mistake, zap the mistake by pressing Ctrl with Z. That makes the computer zap ("undo") the mistake.
For example, if you accidentally deleted some text, pressing Ctrl with Z will make the text reappear.
Pressing Ctrl with Z tells the computer undo your previous action. But what’s your "previous action"? When you press Ctrl with Z, the computer might undo a different action that you expected.
If pressing Ctrl with Z accidentally makes the text look even worse instead of better, and you wish you hadn’t pressed Ctrl with Z, do this: press Ctrl with Z again! That "zaps the zap" and returns your text to its original state.
At the screen’s bottom, you see the name of a typeface:Times New Roman.
Click that typeface name. You see an alphabetized list of typefaces, like this:
Times New Roman
(You might also see some extra entries contributed by your printer’s manufacturer or by any font packages you bought.)
The best typefaces are Times New Roman (for most typing), Arial (for big headlines and tiny type), and Courier New (for tables of numbers). Click the typeface you want.
At the screen’s bottom, to the right of the typeface, you see a number (which is normally 12). That’s thepoint size. Click that number. You see a list of point sizes to choose from, like this:
Click the point size you want. (The bigger the point size you choose, the bigger the characters will be.)
After you’ve chosen a typeface and point size, type some words. They’ll be in the typeface and point size you selected. (Your document’s other words, which you typed earlier, remain unaffected.)
You’ll be typing in the typeface and point size you chose, until you switch to a different typeface or point size or hop to a different part of your document.
Here’s how to dramatically change a phrase you typed.
Point at the phrase’s beginning, then drag the phrase’s end (while holding down the mouse’s left button). The whole phrase turns black. Turning the phrase black is calledselecting the phrase.
Then say what to do to the phrase. For example, choose one of these activities:
To underline the phrase, press Ctrl with U.
To make the phrase be bold, press Ctrl with B.
To italicize the phrase, press Ctrl with I.
To delete the phrase, press the DELETE key.
To replace the phrase, just type whatever words you want the phrase to become.
To make the phrase be a different typeface,
click the typeface at the bottom of the screen, then click the typeface you want.
To make the phrase be a different point size,
click the point-size number at the bottom of the screen, then click the point size you want.
Other ways to selectThe usual way to select a phrase is to point at the phrase’s beginning, then drag to the phrase’s end. But sometimes other methods are faster! To select a phrase, choose one of these methods:
Method 1: point at the phrase’s beginning, then drag to the phrase’s end.
Method 2: click the phrase’s beginning; then while holding down the SHIFT key, click the phrase’s end.
Method 3: by using your keyboard’s movement keys (such as the up-arrow, down-arrow, left-arrow, and right-arrow keys), move to the phrase’s beginning; then while holding down the SHIFT key, use the movement keys to move to the phrase’s end.
Method 4: to select just one word, double-click in its middle.
Method 5: to select just one sentence, click in its middle while holding down the Ctrl key.
Method 6: to select just one paragraph, double-click in its middle while holding down the Ctrl key.
Move a phraseTo move a phrase to a new location, just "select the phrase, and then drag from the phrase’s middle to the new location." Here are the details.…
First, select the phrase you want to move, so the phrase turns black.
Then take your finger off the mouse’s button. Move the mouse’s pointer to the phrase’s middle.
Finally, hold down the mouse’s button; and while you keep holding down the mouse’s button, drag the mouse pointer (which is a vertical line) wherever you want the phrase to move. (Drag the vertical line anywhere you wish in the document, or drag to the end of the document, but don’t try to drag past the document’s end. During the drag, the vertical line turns blue, then red.)
At the end of the drag, lift your finger from the mouse’s button. Presto, the phrase moves where you wished!
You can improve how your text is placed on the page.
Page breakWhen you finish typing a paragraph, you normally press the ENTER key. Instead of pressing ENTER, try this experiment: choose Breaks from the Page menu, then click OK. That makes the next paragraph be on the next page.
ColumnsIn a newspaper, text is printed in many narrow columns. Here’s how to create such columns. Choose Modify Page Layout from the Page menu. Underneath "Number of Columns", click how many columns you want. (For example, if you want each page to be divided into 4 columns, click the "4".) Then click "OK".
When you finish working on a document, chooseExit or Close from the File menu.
If you chooseExit, the computer will stop using Ami Pro, and you’ll see the Windows Program Manager.
If you chooseClose instead of Exit, the computer will let you work on another document, and your next step is to choose New or Open from the File menu.
If you chooseNew and then click "OK", the computer will let you start typing a new document.
If you chooseOpen and then double-click the name of an old document, the computer will put that document onto the screen and let you edit it.
If you didn’t save your document before doing those procedures, the computer asks, "Save?" If you click "Yes", the computer copies your document’s most recent version to the hard disk; if you click "No" instead, the computer ignores and forgets your most recent editing.
You’ve learned all the fundamental commands of Ami Pro!
The computer can improve your vocabulary.
Here’s how to check the document’s spelling.
For example, type a short document that contains just this one sentence:
To spell-check the document, click at the document’s beginning. Click theDictionary icon, which is blue and says "ABC". (It’s under the word "Help".)
The computer looks up each word in the dictionary. The computer finds "Be" in the dictionary but can’t find "huppy". The computer highlights the strange word "huppy" and prints this list of suggestions:
Notice that the computer’s immense vocabulary even includes "hoopoe", which is a European bird that looks like a cross between a parrot and a zebra!
You have several choices:
If you meant "hoopoe", "happy", "guppy", or "puppy", click what you meant & then click "Replace".
If you meant "huppy" and want to add that slang word to the dictionary, click "Add To Dictionary".
If you meant "huppy" but don’t want to add that slang word to the dictionary, click "Skip".
If you meant some other word instead, type it (without pressing ENTER) and click "Replace".
When the computer finishes checking the entire document, the screen’s bottom left corner briefly say "Spell check complete."
Suppose your document contains the word "caress". To find synonyms for that word, click it, then click theThesaurus icon (which is say "T" and is under the word "Help").
You’ll see theThesaurus window. It contains this list of synonyms for "caress":
If you want to replace "caress" by a synonym, click the synonym you want then click "Replace".
When you finish using the Thesaurus window, double-click its control box (or click "Cancel").
You can draw a box and put information inside it. For example, if you’re creating a newspaper, you’ll want to draw a big box and put a big masthead or headline inside it. Underneath, you’ll want to draw a smaller box and put a picture inside it. Yes, Ami Pro lets you draw a box and put text or a picture inside it!
A box that contains information (such as text or a picture) is called aframe. It surrounds the information, just as a picture frame surrounds a picture.
Here’s how to draw a box (frame).
Find theFrame icon, which looks like a red picture frame. (It’s near the top of the screen, just under the word "Window".)
Click the Frame icon. Point in your document, where you want the box’s top left corner to be, and drag to where you want the box’s opposite corner. For best results, make the box’s top left corner be in the middle of the page, and make the box’s opposite corner be below that and far to the right, where the page’s text area meets the right margin.
The box appears. All your document’s words and columns move out of the way to make room for the box.
To make sure that the box doesn’t bump into nearby text, the computer makes the box slightly smaller than you requested. To make the box beautiful, the computer gives the box rounded corners and a shadow.
The box temporarily has black bumps on it. The bumps are calledhandles.
In the box, you can put text or a drawing (but not both).
To put text in the box, double-click in the box and then type the text.
If you want the box to contain a drawing instead of text, make sure the box has handles. (If the box doesn’t have handles yet, create them by clicking in the box). Click theDrawing icon, which looks like a pencil and is near the screen’s top right corner.
Near the top of the screen, you see these icons for drawing:Arrow, Hand, Slanted Line, Zigzag, Polygon, Rectangle, Rounded Rectangle, Oval, Arc, and Text. Here’s how to use them:
What you want to drawHow to draw it
slanted line Click the Slanted Line icon.
Start where you want the line to begin,
and drag to where you want the line to end.
horizontal, vertical, or 45° line It’s similar to drawing a slanted line,
but depress the SHIFT key during the whole process.
zigzag Click the Zigzag icon.
Click where you want the zigzag to begin.
Click where you want each bend in the zigzag.
Double-click where you want the zigzag to end.
polygon Click the Polygon icon.
Click where you want the polygon’s first corner.
Click where you want each additional corner,
but double-click at the last corner.
rectangle Click the Rectangle icon.
Start where you want the rectangle’s top left corner,
and drag to where you want the rectangle’s opposite corner.
square It’s similar to drawing a rectangle,
but depress the SHIFT key during the whole process.
rectangle with rounded corners It’s similar to drawing a rectangle,
but click the Rounded Rectangle icon.
square with rounded corners Draw a rounded rectangle while depressing the SHIFT key.
oval Click the Oval icon.
Imagine a rectangle big enough to hold your oval:
start where you want that rectangle’s top left corner,
and drag to where you want that rectangle’s opposite corner.
circle It’s similar to drawing an oval,
but depress the SHIFT key during the whole process.
arc that’s a quarter of an oval Click the Arc icon.
Imagine the entire oval:
start at the oval’s leftmost or rightmost point,
and drag to where you want the arc to end.
title in the middle of the drawing Click the Text icon (which says "abc").
Click where you want the title to begin.
Type the title.
To nudge the entire drawing slightly — but without moving the frame that it’s in — do the following: click the Hand icon, then start in the middle of the drawing and drag in the direction that you want to nudge.
Here’s how to edit an object that you drew. Click the Arrow icon. Click the middle of the object, so that the object gets handles (bumps). Then choose one of these activities:
ActivityHow to do it
Delete the object Press the DELETE key.
Change the object’s size Point at one of the handles.
Drag the handle in the direction you want the object to stretch (or shrink).
Move the object Point at the object’s center (not at a handle).
Drag in the direction that you want the object to move.
Edit a frame
Here’s how to edit an entire frame. Click outside the frame, then click inside the frame. The frame gets handles. Then choose one of these activities:
To delete the frame, press the DELETE key.
To change the frame’s size, drag a handle.
To move the frame, point at the frame’s center and drag.